Home About Services Products Packaging Machinery Raw Materials Industrial Equipment Africa Market Blog Contact

The Machinery Buying Checklist

Eight phases from idea to running plant - every key task, in order, with the detailed guide for each step one click away.

Thirty-two guides on this site answer every question in the machinery journey - but a library is not a plan. This page is the plan: the same knowledge compressed into eight phases of checkboxes, in the order they happen, designed to be printed and ticked in ink.

Work top to bottom. Each phase links the detailed guide behind its tasks - and if a step stalls, our team unblocks it. Start anywhere except Phase 2: machines ordered before Phases 1 and 3 are finished are the most expensive mistake in the industry.

Phase 1

Validate the Business

Confirm daily sales potential in your target market
Get your source water laboratory-tested (TDS, hardness, iron, pH)
Start licensing: food-safety, pollution consent, national standards
Set your realistic budget - machine plus 30-50 percent for launch costs
Read the bottling plant guide or your vertical's plan
Phase 2

Choose the Machine & Materials

Decide output target and semi vs automatic
Check price bands: blow / injection / your category
Choose preform or neck standard from local cap supply - mould design guide
Choose the material: which plastic for which container
Plan the water treatment sizing: the 1.2-1.5x rule
Phase 3

Prepare the Site

Confirm utility connection capacity above peak draw - site guide
Check grid stability history; budget the stabiliser and backup generator
Verify the port road carries a container truck the whole way
Confirm floor space for the linear flow plus expansion - plant layouts
Plan drainage at every wet station before the slab is poured
Phase 4

Purchase

Collect itemized quotes from two or more exporters - quote guide
Compare on landed cost, not headline price
Verify the exporter: registration, GST/IEC, references - import guide
Get warranty terms in writing: coverage, start point, claim process - warranty guide
Arrange financing with the proforma invoice - financing guide
Confirm the HS code and duty treatment - duty guide
Order the spares kit and QC bench with the machine
Pay 30 percent advance - never more than 50
Phase 5

Import

Approve the 72-hour full-load test video of your actual machine
Pay the balance against the approved video
Confirm freight, insurance and Incoterm - shipping guide
Receive documents digitally: invoice, packing list, COO, B/L, insurance
Book your clearing agent and confirm duty + destination charges
Phase 6

Prepare for Commissioning

Complete every utility per the schedule - utility guide
Install the stabiliser and verify earthing
Stock the spares shelf - checklist guide
Set up the QC bench - QC guide
Hire and pre-train the first crew - staffing guide
Send connection photos to the exporter for pre-commissioning review
Phase 7

Commission

Machine installed, connected, levelled - utilities verified
First production run completed with your material
Operators trained: setup, changeover, daily care - structured, documented
Golden sample sealed and dated - the ritual
Production log started - first entry made
Phase 8

Run & Grow

Daily and weekly PM lists running - PM calendar
Per-batch QC routine live - QC bench
Defects diagnosed from the guides: blow / injection
Log reviewed weekly; spares ordered on trends
Brand launched - marketing guide
Second machine planned when orders demand it - the ladder continues
The One Rule

If You Skip Only One Checkbox

Thirty-two guides of advice compress into one sentence: never pay the final balance without a 72-hour full-load test video of your actual machine. Every other mistake on this list is recoverable; production faults discovered after final payment are the expensive kind. The testing standard is described in our services commitments - and any exporter who resists it is telling you something.

Our standing offer: print this checklist and bring it to every supplier call. Then bring it to us - each phase maps to Goluwa support, from water-test interpretation to commissioning crews. Your phase number and question, answered within 24 hours.
FAQ

The Buying Journey - Questions Answered

What are the steps to buying machinery from India?

Eight phases: validate the market and licenses, select the machine and materials, prepare the site, purchase with an itemized quote, import with verified payment terms, prepare utilities and spares, commission with testing and training, then run with a maintenance and QC routine. This checklist walks each phase with the key tasks.

How long does the full process take from idea to running plant?

Typically 4-7 months: 4-8 weeks of validation and site work, 2-4 weeks of selection and purchase, 8-14 weeks of manufacturing, testing and shipping, and 2-3 weeks of commissioning. Financing applications and licensing can run in parallel to save time.

What is the most commonly skipped step?

Pre-shipment testing. Buyers who accept a 72-hour full-load video test of their actual machine catch faults in India; buyers who skip it find the same faults at their plant, weeks later. It is the single highest-value checkbox on this list.

Can I print this checklist?

Yes - it is designed as a working document. Print it, tick the boxes in ink, and bring it to every supplier call. Each phase links the detailed guide that explains the tasks in depth.

Who can help me if a step goes wrong?

Every phase on this checklist maps to Goluwa support - from the water test interpretation and machine selection, through bank-ready proforma invoices and duty documents, to commissioning crews and lifetime remote diagnosis. Contact us with your phase number and question.

Checklist in Hand? Start Phase 1 With Us

Tell us your phase number and your question - or send the whole checklist back with ticks. Whatever stage you are at, the next step starts within 24 hours.

Start My Checklist → Browse the Full Library